Email is perhaps the most widely used form of communication throughout business. But, how is your email etiquette? If you want to main effective communication and come across in the right way via email, you must ensure that the quality of your emails is up to standard.
Here are some top tips on how to improve the quality of your emails.
Keep email contents clear and concise
An effective email should be straight to the point and concise. Adding too many unnecessary details to an email will encourage people to lose interest and skip over every paragraph. Try and keep the contents specific and informative as this is the best form of communication. Clear emails will also reduce any possible confusion that could delay important deadlines being met or tasks being completed.
Choose catchy subject lines
In a sea of emails, yours should stand out. You can do this by optimising your subject lines to catch people’s attention whether that’s your staff or clients. For example, if you are planning a meeting, instead of simply writing ‘Meeting’ in the subject line write something more detailed such as ‘Production Meeting – 10 a.m. July 25, 2021’. An informative subject line will prompt recipients to open the email and respond to it, in this case adding the date to their calendar.
Proofread your emails before sending
There’s nothing worse than sending an email and spotting a handful of spelling errors afterwards. Always check for spelling mistakes and grammatical errors to avoid embarrassment and unprofessionalism – this will show the recount that you’ve put effort into the email instead of rushing.
Only send necessary messages
Emails are great for communicating with people and sending out important information, but be careful not to go overboard with how many emails you send. To improve the quality of your emails, only send them when necessary if it doesn’t warrant an email, then don’t bother. If you flood people’s inbox with pointless information when you have something important to say they may avoid your emails!
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