You could very easily assume that your inbox is clean if your last email didn’t generate any hard bounces. This is understandable. However, a “clean” email list is much more than one that has correctly formatted addresses, and “cleaning” your inbox involves a lot more than just removing undeliverable addresses.

You may think, for example, that your email service provider or IT staff cleans your list every time you send an email because they remove hard-bouncing addresses.

But, this doesn’t necessarily solve the issue. If you have removed obvious issues but haven’t tackled underlying problems – this will reduce your email database’s effectiveness.

With this in mind, how can you go about ensuring a clean mailbox?

Use your email provider’s sorting or filtering features

Lots of people will not take the time to look at their email program’s special features. On Gmail, Yahoo, AOL, and Outlook, you can change it so that emails from different senders will go straight to a separate folder that you get to name.

Unsubscribe from mass emailing lists

Using “Smart Unsubscribe” you can make sure that newsletters and unwanted subscriptions will not show up in your mailbox.

Block unwanted senders

Using your delete and block settings you can make sure that emails which match your selection will never reach your inbox again.

Automatically apply selected actions

Emails matching the rule you have selected can automatically be removed, archived, moved, or labelled as they arrive in the future.

Create folders and labels

At this point, it’s time to organise your messages which don’t call for any specific action, but that you need or want to keep. There are as many folder systems out there as there are email users. Although, an easy one to try is making a folder for any topic or type of email that has a few messages that relate to it. So, that could mean folders such as receipts, personal admin, work correspondence, and so on.

Here at Mail Cleaner, we offer a range of services that is the ideal solution for small to medium-sized businesses or private individuals who have a domain name but do not have a network infrastructure that demands a dedicated filtering server. Compared with other filtering solutions on the market today, MailCleaner provides a level service that is unbeatable in reliability, simplicity and efficiency. To find out more please contact us today.

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